Job aid · Northern Illinois University

AT Station Quick Reference Guide

Keyboard commands and settings for the screen reader, magnifier, and scanning software on the campus assistive technology workstations.

What it is: A quick reference guide for the assistive technology (AT) workstations in Northern Illinois University's computer labs. I wrote it for the lab staff who helped students use screen readers, magnifiers, and scanning software.

Tools covered: Windows keyboard access, JAWS for Windows, MAGic, and OmniPage Pro, at the versions in use when it was written.

Windows keystrokes

General
Action	Keystroke
Get Help	`F1`
Open the Start menu	`Ctrl`+`Esc` or `Windows`
Open Windows Explorer	`Windows`+`E`
Open Run Dialog	`Windows`+`R`
Find File or Folder from Desktop	`F3`
Minimize All Applications	`Windows`+`M`
Switch between open applications	`Alt`+`Tab`
Quit the active application	`Alt`+`F4`

For Windows and Menus
Action	Keystroke
Open the application control menu	`Alt`+`Spacebar`
Move to the Menu bar in application	`Alt`
Choose a Menu item	`Enter`
Move between menus	`Alt`, `Arrow keys`
Cancel or close a menu	`Esc`
Cancel or close a cascading menu	`Alt`
Close a child window	`Ctrl`+`F4`
Open the applications menu	`Application` or `Shift`+`F10`

For Dialogs
Action	Keystroke
Move through dialog controls	`Tab`
Move backward through dialog controls	`Shift`+`Tab`
Move to another page	`Ctrl`+`Tab`
Reverse direction through pages	`Ctrl`+`Shift`+`Tab`
Select or deselect in list view	`Spacebar` or `Ctrl`+`Spacebar`
Toggle a check box on/off	`Spacebar`

For Windows Explorer
Action	Keystroke
Delete files	`Delete`
Rename a file or folder	`F2`
Open Properties for Selected File or Folder	`Alt`+`Enter`
Refresh a window	`F5`
Switch between windows	`F6` or `Tab`
Go up one level	`Backspace`

For Navigating Text
Action	Keystroke
Move One Character Left	`Left Arrow`
Move One Character Right	`Right Arrow`
Move One Word Left	`Ctrl`+`Left Arrow`
Move One Word Right	`Ctrl`+`Right Arrow`
Move to Beginning of Line	`Home`
Move to End of Line	`End`
Move One Paragraph Up	`Ctrl`+`Up Arrow`
Move One Paragraph Down	`Ctrl`+`Down Arrow`
Scroll up one screen	`Page Up`
Scroll down one screen	`Page Down`
Move to Beginning of Document	`Ctrl`+`Home`
Move to End of Document	`Ctrl`+`End`

For Editing Text
Action	Keystroke
Copy	`Ctrl`+`C`
Cut	`Ctrl`+`X`
Paste	`Ctrl`+`V`
Undo	`Ctrl`+`Z`
Delete current character	`Delete`
Delete prior character	`Backspace`
Select One Character Left	`Shift`+`Left Arrow`
Select One Character Right	`Shift`+`Right Arrow`
Select One Word Left	`Ctrl`+`Shift`+`Left Arrow`
Select One Word Right	`Ctrl`+`Shift`+`Right Arrow`
Select to Beginning of Line	`Shift`+`Home`
Select to End of Line	`Shift`+`End`
Select to beginning	`Ctrl`+`Shift`+`Home`
Select to end	`Ctrl`+`Shift`+`End`
Select All	`Ctrl`+`A`
Boldface	`Ctrl`+`B`
Italic	`Ctrl`+`I`
Underline	`Ctrl`+`U`
Left Aligned	`Ctrl`+`L`
Center	`Ctrl`+`E`
Right Align	`Ctrl`+`R`

JAWS quick reference

JAWS for Windows is a screen reader: it reads the screen aloud and lets people who are blind use a computer from the keyboard.

Desktop keystrokes

For Reading Text
Action	Keystroke
Say Character	`Num Pad 5`
Say Prior Character	`Left Arrow`
Say Next Character	`Right Arrow`
Say Word	`Insert`+`Num Pad 5`
Spell Word	`Insert`+`Num Pad 5` twice quickly
Say Prior Word	`Insert`+`Left Arrow`
Say Next Word	`Insert`+`Right Arrow`
Say Line	`Insert`+`Up Arrow`
Spell Line	`Insert`+`Up Arrow` twice quickly
Say Prior Line	`Up Arrow`
Say Next Line	`Down Arrow`
Say Sentence	`Alt`+`Num Pad 5`
Say Prior Sentence	`Alt`+`Up Arrow`
Say Next Sentence	`Alt`+`Down Arrow`
Say Paragraph	`Ctrl`+`Num Pad 5`
Say All	`Insert`+`Down Arrow`

Informational
Action	Keystroke
Interrupt Speech	`Ctrl`
Say Window Title	`Insert`+`T`
JAWS Find	`Insert`+`Ctrl`+`F`
JAWS Find Next	`Insert`+`F3`
Say Selected Text	`Insert`+`Shift`+`Down Arrow`

For Help
Action	Keystroke
Screen Sensitive Help	`Insert`+`F1`
Keyboard Help (on/off toggle)	`Insert`+`1`
JAWS Help for Applications	`Insert`+`F1` twice quickly
Hot Key Help	`Insert`+`H`
Window Key Help	`Insert`+`W`

For Dialogs
Action	Keystroke
Open Combo Box	`Alt`+`Down Arrow`
Close Combo Box	`Alt`+`Up Arrow`

Miscellaneous
Action	Keystroke
Window List Dialog	`Insert`+`F10`
Minimize All Applications	`Windows`+`M`
Restore Normal Voice Settings	`Insert`+`Esc`

Internet Explorer 5 and 6 keystrokes

General
Action	Keystroke
Move through the page	`Up Arrow` and `Down Arrow`, `Page Up`, and `Page Down`
Move to Address Bar	`Alt`+`D`
Go Back a Page	`Alt`+`Left Arrow`
Next Link	`Tab`
Prior Link	`Shift`+`Tab`
Open Link	`Enter`
List Links	`Insert`+`F7`
List Headings	`Insert`+`F6`

Movement Commands
Action	Keystroke
Skip Past Links	`N`
Next Heading	`H`
Prior Heading	`Shift`+`H`
Next Frame	`M`
Prior Frame	`Shift`+`M`
JAWS Find Next	`F3`

Forms
Action	Keystroke
Next Form Control	`F`
Prior Form Control	`Shift`+`F`
Enter Forms Mode	`Enter`
Exit Forms Mode	`Num Pad Plus`
Move between form controls while in Forms Mode	`Tab`

Tables
Action	Keystroke
Next Table	`T`
Prior Table	`Shift`+`T`
Next Row	`Windows`+`Down Arrow`
Prior Row	`Windows`+`Up Arrow`
Read Row	`R`
Read Column	`C`
Next Cell in Row	`Alt`+`Ctrl`+`Right Arrow`
Prior Cell in Row	`Alt`+`Ctrl`+`Left Arrow`
Read Current Cell	`Alt`+`Ctrl`+`Num Pad 5`

Changing Voice Rate
Action	Keystroke
Increase Rate (During SayAll)	`Page Down`
Decrease Rate (During SayAll)	`Page Up`
Increase Rate (not in SayAll)	`Alt`+`Ctrl`+`Page Down`
Decrease Rate (not in SayAll)	`Alt`+`Ctrl`+`Page Up`
Restore Normal Voice Settings	`Insert`+`Esc`

MAGic quick reference

MAGic is screen magnification software with speech, for people with low vision.

The MAGic Screen Magnification window: a toolbar of large buttons for magnification, magnification level, mouse and color enhancements, locator, smoothing, and resize view, above a Magnified Views list. — The MAGic toolbar.

Toolbar buttons

Magnification: Use the Magnification button to enable or disable magnification.
Magnification Level: The current magnification level can be adjusted with the two Magnification Level buttons. The number in between the two buttons shows the current level.
Mouse Enhancements: Use the Mouse Enhancements button to enable/disable enhancements and modifications for your mouse pointer. These enhancements make the mouse pointer easier to track and maneuver on your screen.
Colors Enhancements: Use the Colors Enhancements button to enable/disable color enhancements. This feature allows you to replace colors, adjust the brightness and contrast, apply tinting, blend colors, and invert the brightness and colors of your display.
Locator: Use the Locator button to enable/disable the Locator function. The Locator function allows you to find items on your screen.
Smoothing: Use the Smoothing button to enable/disable smoothing. This feature smoothes the appearance of jagged letters in a magnified state.
Resize View: The Resize View button allows you to change the dimensions of your magnified view.
Magnified Views list: Select your preferred magnified view from the Magnified Views list.

Keystrokes

General
Action	Keystroke
Minimize/Restore the MAGic User	`Caps Lock`+`Num Pad Asterisk`
Refresh Screen	`Caps Lock`+`Esc`

Magnification and Views
Action	Keystroke
Magnification Toggle On/Off	`Caps Lock`+`Delete`
Increase Magnification	`Caps Lock`+`Num Pad Plus`
Decrease Magnification	`Caps Lock`+`Num Pad Minus`
Switch between Magnified Views	`Caps Lock`+`Num Pad Slash`
Toggle Color Enhancements On/Off	`Caps Lock`+`F12`

Screen Movement, Tracking, Locator, Quick View Frame
Action	Keystroke
Tracking (Toggle On/Off)	`Caps Lock`+`R`
Reposition Mouse	`Caps Lock`+`Num Pad 5`
Locator (Toggle On/Off)	`Caps Lock`+`F10`
Pan	`Caps Lock`+`Arrow keys`
Stop Pan	`Caps Lock`

OmniPage quick reference

OmniPage uses optical character recognition (OCR) to turn a scanned page into text that a screen reader or magnifier can use.

Using OmniPage from Microsoft Word

Open Microsoft Word and begin working in a document.
Place the page face down in the scanner.
Verify the correct settings by going to the File menu item Acquire Text Settings (this only has to be done once).
- Under the Format tab:
  - Choose Auto for the input format.
  - Choose Retain font and paragraph formatting for the output format.
- Under the Direct OCR tab:
  - Check Draw zones automatically.
  - Uncheck Proofread OCR (if proofing is specified, it will follow recognition).
  - Select Scan B&W in the Image Source combo box.
- Note: Any settings not offered take their values from those last used in OmniPage Pro (see Settings to check within OmniPage).
Go to the File menu item Acquire Text to scan a document.
The recognized text is placed at the cursor position in your Microsoft Word document.

Scanning within OmniPage

Open OmniPage.
Verify the correct settings (see Settings to check within OmniPage).
Go to the View menu (Alt+V), then OmniPage Toolbox. Select OCR Wizard.
Go to the Process menu (Alt+P). Select Start. This will open a dialog box which will walk you through 6 steps. After choosing the desired settings on each page, select Next.
1. Step 1: Choose whether you would like to scan in Black and White, Grayscale or Color (or choose to perform OCR on an image file).
2. Step 2: Choose what the original document is like. Let OmniPage Pro decide (auto) is the recommended setting.
3. Step 3: Choose the OCR method. More Accurate is the recommended setting. You can also identify the languages that the document contains. English should be selected by default.
4. Step 4: Choose the level of formatting to retain from the original document. I want to retain font and paragraph formatting is recommended.
5. Step 5: Choose whether to proofread the finished text. No is the recommended setting. You can also choose whether to apply IntelliTrain or not.
6. Step 6: Choose whether to save the finished file, or copy it to the clipboard and select Finish. If you have chosen Save it as a file on my computer, you will be prompted for a file name and location after scanning and recognition is complete.

Settings to check within OmniPage

Open OmniPage.
Go to the Tools menu, then Options, and select All.
Under the Direct OCR tab:
1. Check Enable Direct OCR.
2. Check Draw Zones Automatically.
3. Uncheck Proofread OCR.
Under the Process tab:
1. Check Automatically Correct Page Orientation.
Under the Proofing tab:
1. Uncheck Automatically proofread results after OCR.
Under the Custom Layout tab:
1. Set Flowing text to Auto.
2. Set Tables to Auto.
3. Set Graphics to No Graphics.